Evaluating a district
Before you can review any suspected duplicates, the system has to evaluate the data. Evaluation is the step that scans a district, compares names and records, and produces the list of suspected duplicate candidates. This page covers running an evaluation on a single district, reading the result, and running one across a whole project.
The District Deduplication System page
Section titled “The District Deduplication System page”You reach a district’s Deduplication System page from the project deduplication summary (the Deduplicate link on a district row), or from inside the district itself using the senior-manager configuration dropdown.
At the top is a status line, Status: followed by the district’s current state, and the Evaluate District for duplicates button sits at the foot of the page. Before the first run the status reads Not Evaluated and the page shows the prompt “Please evaluate district for duplicates” (with the Evaluate District for duplicates button beneath it). Once the district has been evaluated, the same page shows a results table and a last-evaluated line, with the button below them, as in the screenshot.
Reading the results table
Section titled “Reading the results table”Once a district has been evaluated, the page shows a results table with these columns:
| Column | What it shows |
|---|---|
| Type | The kind of record, shown as its deduplication title (School Deduplication, Teacher Deduplication, School Visits Deduplication, Teacher Visits Deduplication, Pupil Assessments Deduplication). Each links to that record’s candidate review page. |
| Total | How many records of that type the district holds |
| Duplicate Candidates | How many were flagged as suspected duplicates, colour-coded |
The Duplicate Candidates cell is colour-coded so high numbers stand out (green for none, rising through amber to red). Below the table you will see Last evaluated: N days ago, telling you how fresh the result is.
To review the flagged records, click a row’s Type link. That opens the candidate review page for that record type, covered in Reviewing duplicate candidates.
Running an evaluation on one district
Section titled “Running an evaluation on one district”The Evaluate District for duplicates button runs the engine on that district. It is available to senior managers and above.
When you click it, a confirmation dialog opens:
- Title: “Are you sure?”
- Message: “This may take a minute for large districts.”
- Button: Evaluate for duplicates
While it runs, the button shows “Processing… please wait”. The evaluation clears any previous suspected candidates, then scans for duplicate schools, teachers and pupil assessments and recalculates the district’s status.
After it completes, the status line updates and the results table appears (or refreshes) with the new counts.
Running an evaluation on a whole project
Section titled “Running an evaluation on a whole project”If you want to evaluate every district in a project at once, use the project-level action instead. On the project Deduplication System page an administrator has an Evaluate for Duplicates button.
It opens a dialog:
- Title: “Evaluate Project”
- Message: “Are you sure you want to evaluate the whole project?”
- Button: Evaluate
This runs the same engine across all of the project’s districts. Because it covers the whole project, it takes longer than a single district. Once it finishes, every district’s counts and Last Evaluation time are updated, and you can drill into any district to review its candidates.